Who We Are
Datum Petroleum is a Canada-based petroleum and energy company. We may collect and process information to respond to inquiries, provide quotations, support commercial engagement, and maintain professional communications with clients, suppliers, and partners.
Information We Collect
Depending on how you interact with us, we may collect the following categories of information:
- Contact Information: name, job title, company name, email address, phone number.
- Business Information: industry, purchase requirements, delivery location, and related commercial details.
- Communication Data: messages you send us by email or through inquiry forms.
- Transaction/Quotation Data: quote requests, purchase order references, invoice-related information (where applicable).
- Technical Data: basic device/browser data and usage data when interacting with online forms (where available).
How We Use Information
We may use information for the following purposes:
- To respond to inquiries and provide requested information.
- To prepare quotations, proposals, and commercial documentation.
- To coordinate services, logistics communications, and operational support.
- To verify business details for compliance, risk assessment, and fraud prevention.
- To improve our communications, documentation processes, and service quality.
- To comply with legal and regulatory obligations applicable in Canada.
Legal Basis and Business Purposes
We process information where it is necessary for legitimate business purposes (such as responding to requests, providing services, and maintaining commercial records), to comply with legal obligations, and where applicable, based on consent provided by you.
How We Share Information
We do not sell personal information. We may share information only when needed for business operations or legal reasons, including:
- Service Providers: IT, hosting, email, document management, and related vendors who support operations.
- Logistics/Operational Partners: where coordination is required for lawful commercial activities.
- Professional Advisors: legal, accounting, compliance, and risk advisors, as necessary.
- Legal/Regulatory: where required to comply with law, respond to lawful requests, or protect rights and safety.
- Business Transfers: if we are involved in a merger, acquisition, or business restructuring (subject to applicable law).
International Transfers
In some cases, service providers or partners may process information outside Canada. Where such transfers occur, we take reasonable steps to ensure appropriate safeguards and contractual protections consistent with applicable requirements.
Data Retention
We retain information only for as long as necessary to fulfill the purposes described in this policy, including business recordkeeping, contractual requirements, dispute resolution, and legal/regulatory compliance. Retention periods may vary depending on the nature of the information and applicable obligations.
Security
We use reasonable administrative, technical, and organizational safeguards to protect information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or storage is fully secure, and we cannot guarantee absolute security.
Your Rights and Choices
Depending on applicable laws, you may have rights regarding your information, including:
- Requesting access to information we hold about you.
- Requesting correction of inaccurate or incomplete information.
- Requesting deletion where appropriate and legally permissible.
- Objecting to certain processing or requesting restrictions in limited cases.
- Withdrawing consent where processing is based on consent.
To exercise these rights, contact us using the details provided below. We may require verification before responding.
Cookies and Tracking
We may use cookies or similar technologies to support basic site functionality and improve user experience. Where applicable, you can control cookies through your browser settings. Some features may not function properly if cookies are disabled.
Third-Party Links
Our communications or pages may include links to third-party services. We are not responsible for the privacy practices of third parties. We encourage you to review their privacy policies before providing any information.
Children’s Privacy
Our services are intended for business and professional use. We do not knowingly collect information from individuals under the age of majority in Canada. If you believe a minor has provided information, contact us so we can take appropriate steps.
Updates to This Policy
We may update this Privacy Policy to reflect changes in our practices, operations, or legal requirements. Any updated version will be published on this page. Continued engagement with us after changes indicates acceptance of the updated policy.
Contact Information
For privacy-related questions, requests, or concerns, contact:
- Email: info@datumpetroleum.ca
- Company: Datum Petroleum
- Country: Canada